---
title: How to create an email signature?
description: "This guide will walk you through the process of updating your email signature, step by step. ### Creating a Signature **STEP 1: CLICK ON THE LINK BELOW TO ACCESS APNI'S EMAIL SIGNATURE TEMPLATE** [https://docs.google.com/document/d/1aesyMLIj6Zl1XVYwFOrjU3zwrzAyOp_qd7IJMjEZNxQ/edit?usp=sharing](https://docs.google.com/document/d/1aesyMLIj6Zl1XVYwFOrjU3zwrzAyOp_qd7IJMjEZNxQ/edit?usp=sharing) **STEP 2: CHANGE THE TEMPLATE BY…"
url: "https://www.apni.net/Knowledgebase-APNI/how-to-create-an-email-signature/"
updated: "2022-06-10"
category: General FAQs
---

# How to create an email signature?

This guide will walk you through the process of updating your email signature, step by step.

### Creating a Signature

**STEP 1: CLICK ON THE LINK BELOW TO ACCESS APNI'S EMAIL SIGNATURE TEMPLATE**

[https://docs.google.com/document/d/1aesyMLIj6Zl1XVYwFOrjU3zwrzAyOp_qd7IJMjEZNxQ/edit?usp=sharing](https://docs.google.com/document/d/1aesyMLIj6Zl1XVYwFOrjU3zwrzAyOp_qd7IJMjEZNxQ/edit?usp=sharing)

**STEP 2: CHANGE THE TEMPLATE BY ENTERING YOUR PERSONAL INFORMATION**

Copy the existing template and change the information. Enter your full name, job post, phone number and office address.

![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-1.png)

 

 

 

 

 

### Inserting the signature file

#### IF YOU ARE USING OUTLOOK 365

**STEP 1: OPEN SETTINGS (TOP RIGHT CORNER) AND VIEW ALL OUTLOOK SETTING (BOTTOM RIGHT CORNER)**

**![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-step1.png) ![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-step-1-bis.png)**

**STEP 2: SELECT "COMPOSE AND REPLY"**

![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-step-2.png)

**STEP 3: COPY THE SIGNATURE FROM GOOGLE DOCS TO THE BOX BELOW**

![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-step-3.png)

**STEP 4: SAVE CHANGES**

#### IF YOU ARE USING THE OUTLOOK 365 APP

**STEP 1: OPEN A NEW MESSAGE IN YOUR INBOX**

**![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-Outlook1.png)**

**STEP 2: CLICK ON ‘SIGNATURE’ IN YOUR TOOLBAR**

You can also find it by clicking on the three dots ‘…’

![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-Outlook2.png)

**STEP 3: CLICK ON ‘EDIT SIGNATURE’**

![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-Outlook3.png)

**STEP 4: CLICK ON ‘+’ TO ADD NEW SIGNATURE**

**![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-Outlook4.png)**** **

**STEP 5: CHANGE THE TITLE OF THE SIGNATURE AND DELETE THE AUTOMATIC TEXT WITH YOU NAME**

**![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-Outlook5.png) ![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-Outlook6.png) **

**STEP 6: COPY THE UPDATED SIGNATURE FROM GOOGLE DOCS**

![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-Outlook7.png)

**STEP 7: ADJUST THE SIZE OF THE SIGNATURE TO FIT IN THE FRAME**

**![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-Outlook8.png)**** **

**STEP 8: SAVE CHANGES**

**![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-Outlook9.png)**

**STEP 9: SELECT YOUR SIGNATURE PREFERENCES**

Select whether you want your signature to appear only when sending new messages or also when sending replies or forwarding emails.

![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-Outlook10.png) ![](https://www.apni.net/wp-content/uploads/2022/04/Email-signature-template-Outlook11.png)